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Bleadon Parish Council

Agenda, Minutes & Reports

From various sources mainly clerk, councillors and website)

 

The importance of acurate, timely and accessible minutes

 

2020 Parish Council Meetings (click where highlighted for agenda/minutes)

Month

Full Council

Policies

&

Code of Conduct

Planning

 

TOR

Finance and

Personnel

TOR

Open

Spaces

 TOR-Draft

BPC

Public

Meeting/Info

NDP

[NB]

TOR-Draft

BIB

[NB]

TOR?

BVN

[NB]

TOR?

BROW

[NB]

TOR?

Recap

01 Jan 20

13th Agenda

(No docs available

as of 09 Jan20?

See Pub Scheme)

No public meetings

for nearly a year

i.e. Feb 2019?

No public meetings

for over a year

i.e. Jan 2019?

Yet 4 req'd by TOR?

No public meetings

for nearly

2.5 years

i.e. Aug 2016?

NDP public

meeting

cancelled

Nov 19

Min 327.9 

& BVN114

Last meeting

25 Sept 19 -

next meeting

dependent on outcome

of 200 houses appeal?

Last report

April 2019?

No 

published

meeting notes?

No Editor

(Dec 19

Min329.10)

No 

published

meeting notes?

January

13th Agenda

and

Minutes

February

10th Agenda

and

Minutes

 

No NDP

Agenda

for 9th Mar?

Min 331.6)

Editor TBA

(Min 331.5)

March

9th Agenda

and

Minutes

(Valid ?????)

9th No NDP Minutes?

Min 332.5)

April

APM

Cancelled due

to COVID19

May

AMPC?

May not held

Cancelled due

to COVID19

  
June

8th Agenda

and

Minutes

July

13th Agenda

and

Minutes

  
August
September   
October
November
December  

 

SEE PREVIOUS YEARS

 

Parish Council Meetings now commence at 7.00 pm (but please check agenda notice) and as the schedule states are held each month on the 2nd Monday - but no meeting in August. Other meetings that are on the schedule will commence as stated on the calling notices.

 

Members of the public may attend and speak at each and every one of the above meetings subject to the Council’s Standing Orders. It should also be remembered that on some occasions a scheduled meeting might not take place because of lack of business and by the same token meetings will be called when there is matters to be discussed that might not wait for the next arranged meeting. All of which of course should be duly posted on village notice boards and website.

 

Agenda, minutes and reports should be timely, accurate and accessible. The ICO Model Publication Scheme states: "The guidance is not meant to give an exhaustive list of everything that should be covered by a publication scheme. The legal commitment is to the model publication scheme, and public authorities should look to provide as much information as possible on a routine basis. Publishing datasets for re-use Public authorities must publish under their publication scheme any dataset they hold that has been requested, together with any updated versions, unless they are satisfied that it is not appropriate to do so. So far as reasonably practicable, they must publish it in an electronic form that is capable of re-use."

 

The APM (Annual Parish Meeting) is a resident meeting held in April and is called for by the Chairman of the Council Electors may also be invited to hear the report on the past year’s activities. That report should eventually be published as part of the Annual Audit and in the Village Newsletter. [For Guidance see Stratfield Mortimer, and the Local Government Act]

 

The AMPC (Annual Meeting of the Parish Council) is a councillor meeting and is held in May which is the start of the Council’s new year and where the first formal subject matter is the election of Chairman.

 

For further information see Parish Council website and/or Email Parish Clerk

 

In due course, in conjunction with the Parish Clerk, it is hoped to add the 'missing' historical minutes and indeed the final versions rather than drafts. Agenda will also be added if supplied to in good time before the meeting.

 

NOTE 1: As of September 2013, Bleadon Parish Council website was being maintained irregularly and updated by a councillor but this ceased in 2014. Subsequently a re-designed site was commisioned with some controversy in February 2015 and completed in January 2016 that then also received sporadic maintenance (more information below.) However, as comprehensive historic agenda and minutes are not included, BOB will continue to maintain this page for public record and convenience as backup.

 

NOTE 2: BPC sometimes also publish their sub/working group minutes for various BPC projects.

BPC only started publishing Neighbourhood Development Plan Working Group agenda and minutes from

Feb 2019, the Oct, Dec & Jan Minutes were backdated and posted at that time and are indicated in brackets. The current adopted TOR have not been published despite requests.

Bleadon in Bloom (BIB) have no published TOR, do not pubish any meeting minutes and/or agenda only occasional reports?

Parish Council Newsletter (BVN) is owned, budgeted, projected managed (May 19 Min 322.15) and published by BPC two or three times, yet states an independent Editor (Feb 19 Min 319.17), and has no TOR?

Bleadon Rights Of Way (BROW) volunteer group, managed by BPC, do not publish their planning/meeting minutes and have no TOR? See PROW page re: BPC BROW minutes.

 

The Minutes do not correspond with the published Agenda? Were the decisons made at that meeting still valid considering Good Cllr Guide (2018)? (Also, online here) E.g.:

  • "At least three clear days before each council, committee or sub-committee meeting, you [Cllrs] should be sent a summons and agenda. The three clear days is established in law because it is important to be notified of issues to be discussed. Topics requiring a decision cannot be added to the agenda after the deadline has passed; they must wait for another meeting.
  • Each agenda item should make it very clear what you as a councillor are expected to do and be precise about the subject under discussion. For example, an agenda item saying “footpaths” gives you no idea what to expect. It is more helpful to know that your task at the meeting is [e.g.] 'To receive a report from Cllr Gorie on the condition of footpaths in the parish and to agree action in response to proposals for repairs (copy of report attached).'
  • It is actually unlawful to make a decision, especially a decision to spend money, without sufficient (three clear days) warning. Vague agenda items that don’t specify exact business (such as Matters Arising, and Any Other Business) are dangerous and should be avoided, because the council cannot make unexpected decisions.
  • ... The council must advertise the meetings by putting up public notices; electors have a right to attend, record and report on public meetings.You may be wondering when they have their say. Many councils encourage members of the public to speak and ask questions in a short, defined period, early in the meeting."

The question that remains is, after notifying the public, can parish councils amend/add to the agenda without publicly republishing it and making residents aware before they make their decision, including spending public money?

For example, the 09 Mar 20 Agenda, which was still on the parish notice boards as of 02 May due to COVID19 pandemic does not match the 09 Mar 20 Minutes? (See images 1, 2 &3). This Agenda also has a Feb 20 signature date? A Mar 20  Agenda is not present on the BPC website?

 

Further information from Wikipedia on Parish Councils in England 

 

The NALC Good Councillors Guide 2017 (NB: old versions can be found on precept page

also please note that NSC District Councillors have a different Guide from LGA here)

 

Town and Parish Council Minutes and Agenda information from CPALC

 

PREVIOUS YEARS MEETINGS

 

Bleadon Parish Council

Historic Information

(as originally provided by Parish Clerk or via PC website(s), and provided by Cllrs.) 

 

2019 Parish Council Meetings (click where highlighted for agenda/minutes)
Month

Full Council

 

TOR/Policies

Planning

 

TOR

Finance and

Personnel

TOR

Open Spaces

 

TOR-Draft

BPC

Public

Meeting/Info

NDP

TOR-Draft

[NB]

BIB

TOR?

[NB]

January

14th Agenda

and

14th Minutes

11th Agenda

and

11th Minutes

(2nd

Minutes)

February

11th Agenda

and

11th Minutes

7th Agenda

and

7th Minutes

 

20th Agenda

and

Minutes

7th Mins
March

11th Agenda

and

11th Minutes

Parish Election Notice

Candidate information

20th Agenda

and

Minutes

April

1st ExM Agenda

and

1st ExM Minutes

8th APM Agenda

and

8th APM Minutes

24th Agenda

and

Minutes

Report #2
May

13 AMPC Agenda

and

13 AMPC Minutes

  

22nd Agenda

and

Minutes

June

10th Agenda

and

10th Minutes

200 Houses

No meeting?
July

8th Agenda

and

8th Minutes

  

3rd Agenda

and

Minutes

August

20th Agenda

and

20th Minutes

21st Agenda

and

Minutes

September

9th Agenda

and

9th Minutes

  

25th Agenda

and

Minutes extract

October

14th Agenda

App1 & App2

and

14th Minutes

28 Oct

Cancelled

31 Oct - cancelled

BVN114

November

11th Agenda

and

Minutes

NDP

Cancelled

Min 327.9

No meeting due to

200 houses appeal?

BVN114

December

9th Agenda

and

Minutes

(No docs available

as of 09 Jan20?

See Pub Scheme)

 

No meeting due to

200 houses appeal?

BVN114

 

 

SEE CURRENT YEAR

 

NB: BPC sometimes also publish their sub/working group minutes for various BPC projects.

BPC only started publishing Neighbourhood Development Plan Working Group agenda and minutes from

Feb 2019, the Oct, Dec & Jan Minutes were backdated and posted at that time and are indicated in brackets. The current adopted TOR have not been published despite requests.

Bleadon in Bloom (BIB) have no published TOR, do not pubish any meeting minutes and/or agenda only occasional reports?

Parish Council Newsletter (BVN) is owned, budgeted, projected managed (May 19 Min 322.15) and published by BPC two or three times, yet states an independent Editor (Feb 19 Min 319.17), and has no TOR?

Bleadon Rights Of Way (BROW) volunteer group, managed by BPC, do not publish their planning/meeting minutes and have no TOR? See PROW page re: BPC BROW minutes.

 

2018 Parish Council Meetings (click where highlighted for agenda/minutes)
MonthFull CouncilPlanning

Finance and

Personnel

Open Spaces

BPC

Public

Meeting/Info

NDP

[NB]

BIB

[NB]

January

8th Agenda

and

8th Minutes

February

12th Agenda

and

12th Minutes

 
March

12th Agenda

12th Minutes

and

28th Extra Agenda

28th Extra Minutes

April  APM extra 

see APM blog

9th APM Agenda

leaflet and

9th APM Minutes

May

4th EM Agenda

4th EM Minutes

and

14th AMPC Agenda

14th AMPC Minutes

  
June

11th Agenda

and

11th Minutes

28th Agenda

and

28th Minutes 

July

9th Agenda

and

9th Minutes

12th Agenda

and

12th Minutes

  
August

13th EM Agenda

(see blog also)

13th EM Minutes

A370
September

10th Agenda

and

10th Minutes

  
October

8th Agenda

and

8th Minutes

(24th Minutes)
November

12th Agenda

12th Minutes

and

23rd EM Agenda

23rd EM Minutes

9th Agenda

and

9th Minutes

No meeting
December

10th Agenda

and

10th Minutes

  (5th Minutes)Report #1

 

 

SEE CURRENT YEAR

 

2017 Parish Council Meetings (click where highlighted for agenda/minutes)
MonthFull CouncilPlanningFinance and PersonnelOpen Spaces

BPC

Public

Meeting/Info

January

9th Agenda

and 

9th Minutes 

3rd Agenda

 and 

3rd Minutes

February

13th Agenda

and

13th Minutes

13th Agenda

and

13th Minutes

 
March

13th Agenda

and

13th Minutes

13th Agenda

and

13th Minutes

8th Agenda

and

8th Minutes

April

10th Agenda 

and

10th Minutes

 

 10th APM Agenda 

and APM Minutes

Annual Parish Meeting

May

Annual Meeting of Parish Council

22nd Agenda 

and

AMPC Minutes

  
June

12th Agenda

and

12th Minutes

 
July

10th Agenda

and 

10th Minutes

  
August

14th Agenda

and

14th Minutes

September

11th Agenda

and

11th Minutes

  
October

9th Agenda

and

9th Minutes

November

13th Agenda

and

13th Minutes

also

27th EM Agenda

and

27th EM Meeting

6th Agenda

and

6th Minutes

24th Agenda

and

24th Minutes

December

11th Agenda

and

11th Minutes

 

 

 

SEE CURRENT YEAR

 

2016 Parish Council Meetings (click where highlighted for agenda/minutes)

MonthFull CouncilPlanningFinance and PersonnelOpen Spaces

BPC

Public

Meeting/Info

January

11th Agenda

and 

11th Minutes 

also see blog

11th Minutes

4th Minutes and 4th Agenda

11th Minutes and Agenda

also see blog

4th Agenda

and 4th Minutes

February

ExM 4th Agenda

8th Agenda 

and

8th Minutes

also see blog

8th Agenda

and

8th Minutes

 
March

14th Agenda

and

14th Minutes

also see blog

14th Agenda

and

14th Minutes

14th Agenda

and

14th Minutes

April

11th Agenda

and

Minutes

11th Agenda

and

Minutes

 

11th APM Agenda

and

11th APM Minutes

May

9th AMPC Agenda

and

9th AMPC Minutes

and

ExM 25th Agenda

and

ExM 25th Minutes

  
June

6th Agenda

and

6th Minutes

 

13th Agenda

and

Minutes

July

4th Agenda 

and

4th Minutes

  
August

1st Agenda

and

1st Minutes

1st Agenda

and

1st Minutes

1st Agenda

and

1st Minutes

September

12th Agenda 

and

12th Minutes

5th Agenda

and

5th Minutes

  
October

10th Agenda

and

10th Minutes

10th Agenda

3rd Agenda

and

3rd Minutes

November

14th Agenda 

and

14th Minutes

14th Agenda

and

14th Minutes

14th Agenda

and

14th Minutes

 
December

12th Agenda

and

12th Minutes

12th Agenda

and 

12th Minutes

 

 

 

SEE CURRENT YEAR

2015 Parish Council Meetings (click where highlighted for agenda/minutes)
MonthFull CouncilPlanningFinance and PersonnelOpen Spaces

BPC

Public

Meeting/Info

January12th12th12th and 26th 
February9th9th 12th
March9th9th9th9th and Agenda
April 13th  

13th (APM)

and Agenda

May11th (AMPC)11th  
June

8th

8th  
July13th13th  
August 10th10th10th
September14th and Agenda 14th  
October12th and Agenda12th 12th 
November9th and Agenda9th9th 15/16 budget statement 
December14th and Agenda14th14th 14th 

 

 

SEE CURRENT YEAR

2014 Parish Council Meetings (click where highlighted for agenda/minutes)
MonthFull CouncilPlanningFinance & PersonnelOpen Spaces

BPC

Public

Meeting/Info

January13th13th and 29th13th and 27th 
February10th10th and 26th 12th
March10th10th and 26th10th27th
April 14th and 30thPrecept presentation and Audit notice 

14th (APM)

and Annual Report

May12th (AMPC)12th 19th and 28thnb:19th is Quarry Application 
June

9th

9th and 25th  
July14th14th and 30th  
August 6th ,11th and 27th11th11th
September8th 8th and 24th  
October13th13th and 29th Ranger Schedule13th 
November10th10th and 26th26th 
December8th8th and 17th8th  or 1st? 

 

 SEE CURRENT YEAR

Previous Years Parish Council Meeting Minutes

(click where highlighted for agenda/minutes/reports)

Month/Year2013201220112010200920082007200620052004
January14th9th 10th 11th 12th14th 8th 9th 10th12th
February11th13th 14th 8th9th 11th12th 13th 14th9th
March

11th 

and

FIN

12th 14th8th  9th10th12th13th 14th 8th

April

Annual Parish Meeting & Report

8th 

and

AR

? and

AR

 ? and

?

? and

AR

? and

AR

14th 

and

AR

2nd 

and

?

10th 

and

AR

11th 

and

AR

5th 

and

?

May

Annual Meeting of Parish Council

13th14th 23rd 10th 11th 12th 14th 8th 9th10th
June

10th and

PL and

OS 19th

11th

13th 14th  1st 9th11th 12th 13th 14th
July

8th 

and

PL

9th11th 12th  13th 14th 9th

 10th and

FIN

 11th 12th

August

No full meeting is normally held

PL 28th and 

OS12th

 

23rd

Finance

 

18th

Finance

   8th 
September

9th and

 

PL and PL

FIN and

OS and OS

10th12th 13th 

 14th 

and

Balance

Sheet

 8th10th 11th 13th
October

14th 

and

PL

8th 10th 11th  12th 13th8th 9th10th 11th 
November

11th and

PL and PL

FIN and FIN

OS

12th 14th 8th  9th 10th12th 13th 14th 8th
December

9th 

and

PL

10th 12th 

13th 

and

FIN

 14th 8th10th 11th 12th 13th

 

 

 SEE CURRENT YEAR

For further information see Parish Council website and/or Email Parish Clerk

and for copies of the Village News or information on Precept and Parish Plan

 

The historic minutes have been converted to PDF from the original Word documents to aid access. In due course I hope also to add the 'missing' historical minutes and indeed the final versions rather than drafts if produced by BPC (although content is likely to be identical, technically some may still be drafts unless they are the officially adopted by committee).

 

HISTORIC WEBSITE INFORMATION

 

As previousy stated, following discussion with the Parish Clerk in May 2013 and pending maintenance to the Parish Council website, I created this page to show all Parish Council meetings and latest minutes, including Open Spaces, Planning and Finance and Personnel committee meetings. It remains now a excellent reference source of Parish Council information. However.........

 

See also PC minutes and Beinvolved blogs:

After some silence after May 2013 and as at September 2013, Bleadon Parish Council website was being maintained and updated by Cllr Morris. However, by mid 2014 maintenance seemed to have completely ceased citing difficulties. In late 2014 (after queries by BOB over 20 months continued expenditure on the 'old' (2nd) PC website) BPC decided to commission another (3rd) website development, expending even more public finance and ignoring the potential FREE professional consultancy from BOB via a meeting offered in May 2013 and again in subsequent emails, but never actioned. Thus potentially negating instead the FREE and continued offer of permanant use of these website pages for BPC (and saving £££s of Bleadon Public Finance too)! Why, I know not and have not been given a reason or even a reply despite asking the Clerk (resigned September 2015) and councillors on many occassions........It seems content 'control' was/is a major concern to certain past councillors as well as of course BOB's awkward questions.

 

So, as of January 2016 after paying WebGLU (a company operating in Purn House Farm Business Units) another payment in November 2015 for development completion (£650+ so far and yet £29.99 monthly hosting fees continued to be paid to prior hosting company InTouchCRM during this time) this 'new' website was finally made live! It should be noted that the decision to develop the new (3rd) website was made without any apparent (public released) designstandards or specification by the 2014/15 term councillors and clerk, 5 of whom did not then stand for re-election in May 2015. In April/May 2016 the new novice clerk and a new councillor resigned leaving only 4 councillors, but since then another 4 more were co-opted leaving 1 vacancy. Unsurprising the new website looks very like the old one but during this period it has also only been receiving sporadic maintenance via additional payment to their new contractor. (Still no public design specification published). Then as of June/July 2016, another more experienced clerk was appointed after a short period as locum clerk and resumed sending BOB copies of new agenda and minutes for this page which is most welcome. Hopes were raised as apparently, despite continued limited financial resource, the intention is for the clerk to maintain the BPC website in future. Although in 2017 it was still unclear despite BOB asking, exactly what content will be provided, the clerk stating whatever information he should decide! (yet here is the governments Information Commissioners Office Model Publication Scheme guidance and code of practice info from DCLG that BOB shared with BPC).

 

In Spring 2017 the qualified clerk and councillors resign then several months later also the unqualified replacement also with councillors! The new year of 2018 saw an interim clerk appointed pending permanent advertisements and hopefully (after many years, many clerks and 3 websites) the website it was hoped that it would soon be maintained to the required standard without any unecessary costly and confusing duplication of information that is already freely available elsewhere in Bleadon.

 

BPC Cllrs. Hemingway and Richardson met and agreed with BOB to ask their web contractors WebGlu assist in redesigning the BPC site to reflect ICO Model Publication Scheme. Some information was removed, and although the Clerk started to populate new design with policy documents and other BPC relevant information.... a select few documents have disappeared? When will BPC fulfil its legal commitment to the ICO Model Publication Scheme?

 

Further information from Wikipedia on Parish Councils in England

 

Bleadon Parish Council Precept Information