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Bleadon Parish Council

Committees, Sub-Committees & Working Groups

 

NB: Due to a lack of consitency/transparency in BPC minutes and/or a lack of documentation/publication not all information is publicly accessible and is therefore noted as '??'.

 

Structure Meetings

Projects

Terms of Reference 

Protocols

 

STRUCTURE

Full Committee

Committees/Sub-Committees

Working Groups

 

Linked with below tables and associated minutes

 

  

COUNCIL MEETING EXPLANATION

GOOD COUNCILLOR GUIDE 2018

 

The importance of acurate, timely and accessible minutes

Meeting

Type

Extracts from The Good Cllr Guide 2018

 

Councils exist to make and implement decisions

Council

[Full]

Council meetings are meetings of the full council. All councillors are expected to attend. 
Committees


Committee meetings bring together a smaller number of councillors to concentrate on a specific function of the council and share the workload.
Some committees are permanent or standing committees, but others are set up for a short-term project. Many councils have a permanent Planning Committee allowing them to comment on planning applications as required without convening a full council meeting.
Some committees are advisory; they make recommendations to the full council, which then makes the decisions.
There are also executive committees where the full council delegates responsibility for certain decisions to the committee. The committee then reports its decisions to the full council. This helps the Planning Committee to make decisions without referring to the full council.
Sub-committees Sub-committees are appointed by a committee to focus discussion on a specific topic among an even smaller group of councillors. Otherwise, they operate like committees.

Working Parties/

[Working

Groups]

Working parties or ‘task-and-finish’ groups are occasionally set up for a short-term purpose. They are not subject to the strict rules that apply to formal council meetings and do not need to be held in public. A working party cannot make a decision on behalf of the council, but they can explore options and present these to the council for a decision.

 

"There are rules about who is permitted to join a committee or subcommittee. Sometimes non-councillors can be included (although with a few exceptions, they cannot vote). This is an excellent means of involving others, particularly young people, in council work."

 

There are rules about financial agreements and payments made by committees and sub-committees. See BPC Delegated Powers and Internet Banking Policies and Financial Regulations. How has the Neighbourhood Development Plan Working Group been given " full delegated authority from the Parish Council" ? See Unadopted NDP TOR.

 

  

 

PROJECTS

 

Associated project budget overviews can be found on the Financial Issues page..

 

PROJECT
Parish Council Newsletter

There is currently no editor for this council newsletter. No published TOR or reports/minutes/notes/advertising costs?

BPC Neighbourhood Development Plan

Project started June 2017, awaiting a Bleadon specific NDP public meeting, initial survey published. No published adopted TOR, no reports/minutes/notes prior to Oct 2018? Last NDP meeting Sept 2019. (See NDP minutes)
Churchyard Ongoing project including church walls and clock
Playground Ongoing project with safety reports from ROSPA
Bleadon in Bloom Started 2018, winning awards 2019, Report Apr 2019,  Overview Nov 2018, Notes Feb 2019. Linked with Blue Hearts. Trophy display in Halls  (Min 327.9.iii). No published TOR or recent reports/minutes/notes? Linked with Parish Council Ranger and BROW?
Bleadon Rights of Way (BROW) Table of BPC comments. Linked with PROW. No published TOR or reports/minutes/notes?
200 Houses Application/Appeal BPC held a public meeting June 2019 & leaflet drop, see Appeal blog
Bus Shelter Celtic Way Continuing for many years since destroyed in a storm.
There not There (Tommy) Project request started July 2018 (Min 311.14). Lettering Dec 2018 (Min 317.14 & 16). Cabinet Dec 2018 (Min 317.16) & Costings Dec 2019 (Min 329.8.6) & "Agreed that a local contractor should be contacted in order to provide a quotation for the fabrication of a cabinet."  Feb 20 (Min 331.5)
A370 speed issues BPC stated, "The Chair said that an open meeting will be held in January to elect the three Parishioners who will join the Parish Council when they meet with Marshalls." (Dec 2016 Min 290.4). BPC held a  public meeting Aug 2018 & leaflet drop, see Aug 2018 blog. Linked with Road Safety No published TOR or reports/minutes/notes?
VE Day In planning phase, awaiting information
COVID-19 resident support Joint initiative BPC, WI, Church & Cafe started March 2019.

  

 

BPC TERMS OF REFERENCE (TOR)

 ‚Äč

TYPE GROUP TOR Adopted Previous Versions Notes

 

BPC Official Standing 

Committee

 

Roles

NB: Incorrect

heading & outdated

information

 

See

Good Cllr Guide Meeting

Explanation

 

See

BPC Standing Orders

Section 4 -

Committes &

Sub-Committees

 

See

BPC Risk Register

Section 4 -

Liability & Decision Making

Finance & Personnel

(Minutes)

???

Min 311.7

09 July 18

To review

after May 19

CP F&P Mins

Finance, Personnel

& Policy ??

(Minutes)

New TOR needed as

re: all BPC policies or just financial ones??

May 19

Min 322.13

Open Spaces

(Minutes)

 

???

Unadopted

CP Open Spaces Mins

Planning

(Minutes)

08 Oct 18 Min 314.6

CP Planning

13 Nov 17

 

Mins

Vexatious

(Minutes??)

???

 

Where are the requested Vex Comm

TOR, Agenda & Mins?

E.g. see Min 291.6Min 292.15,

Min 296.7Min 311.19

Working Groups

 

See

Risk Register

Section 4 -

Liability & Decision Making

 

See

Standing Orders

Section 4 -

Committes &

Sub-Committees

Bleadon in Bloom

Working Group

(Minutes/Reports)

??? Mins

Bleadon Village News

Working Group

(Minutes??)

???

BVNs

&

Mins?

Neighbourhood 

Development Plan

Working Group

(Minutes/Reports)

Unpublished

08 Oct 18

Min 314.10

Unadopted

Jan19

Min 318.12

Unpublished 09 Oct 17

(Min 300.4)

Mins

Public Rights of Way - Footpath Volunteers

(Minutes Extract)

???

A370 & Bridge Road speed issues

???

Dec 2016 

(Min 290.4)

 

PROTOCOLS

 

PROTOCOL ADOPTED DATE/MIN
Bleadon Village News Protocol ???

Unpublished May 2016 (Min 283.21)

Halls Protocol (205?) 12 Apr 10

Halls Update Blog